Boost Your Bottom-line: What is the Real Cost of Your Fax Machine?

With the integration of technology into our daily office processes, one of the most used tools for communicating besides our desktops is the fax machine. The evolution of fax services providing an alternative to this once cumbersome and costly service; the reason that those companies still hesitate about changing over to a new integrate online fax service really seems to boils down to the bottom-line.

Let's take a look at the true cost of maintaining and operating that traditional fax machine.

How much toner will your company use this year?

Did you know the average company spends between 1-3% of its revenue on printing costs? Of course this translates into a higher expense based on industry as a construction company’s toner costs would differ from let’s say a real estate agency.

It is no wonder that on average, some of the world’s leading suppliers of print supplies see 45% of their total annual sales come from toner sales.

Reports show that toner costs average .020 per page. If your company received only 50 transmissions a day, 5 days a week that equals $260 a year just for toner. Multiply that for a busy office with multiple machines and the costs can easily be in the thousands.

Not to mention, for companies looking to go green, toner cartridges can take up to 450 years to breakdown in a landfill.

What does that dedicated fax machine line really cost?

If the average dedicated business line costs on average $50 a month and you were to have just a single line dedicated to your fax machine, it would cost your business about $600 a year.

Multiple machines at multiple locations can bring this cost into the thousands as well.

How about the repair costs for that fax machine?

Reports show that the average service cost for traditional fax machine is .007 per page. If your company received those same 50 transmissions a day, 5 days a week that equals $91 a year minimum just to service a single machine. That doesn't include emergency repairs, parts, and labor that can easily run into the hundreds per incident.

Now add to repair costs the cost of power to run a fax machine over the course of a year and you'll find even an energy efficient machine can be responsible for around $27 a year in energy costs.

Bottom line:

When it is all said and done and you add together the cost of toner for one machine, the dedicated fax machine line, and the added cost of simply maintaining a fax machine that required no repairs during the year, your costs would add up to approximate $951 a year, per machine. And that doesn't include the cost of the paper!