How to Choose the Best Internet Fax Provider For Your Needs

Internet fax services have become increasingly popular; as a result, a simple search will give you hundreds, if not thousands of Internet fax providers to choose from. Instead of getting overwhelmed, use these guidelines to determine how well each provider meets your business' needs.

Find Out Whether the Provider Offers Non-Email Services

Some Internet fax services are email-only. This option is usually cheaper, but it may not meet your business' needs. For example, if your employees work from home or from someplace where they can't access company email, you'll need to have the capacity to fax via a wireless connection without email access.

It is no wonder that on average, some of the world’s leading suppliers of print supplies see 45% of their total annual sales come from toner sales.

Find Out What File Formats are Compatible With the Service

It's more important to find out about file formats than you might think. You'll be using your Internet fax provider to receive faxes as well as send them; you need to ensure that your fax will be delivered in a format your computer system can read. Depending on your business' needs, you may want to sign up for a service that offers multiple formats for received faxes.  You may also want to be able to send faxes in various formats to give you flexibility in sending many different types of files.

Find Out How the Internet Fax Provider Gives Fax Confirmations

You'll need to have a consistent and reliable method of confirming that your faxes have been delivered. You may want to use a service that provides email or on-screen notification as soon as a fax has been sent.

Learn the System's Limitations

You'll need to have a consistent and reliable method of confirming that your faxes have been delivered. You may want to use a service that provides email or on-screen notification as soon as a fax has been sent.

  • You may need to send and receive more pages per month than a small scale plan allows.
  • You may need more people to receive faxes at once which could be more than a limited plan allows.

It doesn't pay to go with a smaller scale service if you intend to expand your business in the near future because you may exceed your plan's limitations.

Get Details About Pricing

Make sure you understand exactly how much the service costs per month. In addition to your monthly payments, find out what the charges are for going over your plan limitations or sending faxes that don't go through. It's important to consider these charges when comparing plans to help you in comparing equivalent services when you look at price differences.

Are you ready to purchase services from an Internet fax provider? Try the 30 day free trial of mBox to help you see exactly what services you need before you pay a dime.