Did you know that Australia Communications and Media Authority (ACMA) passed the Fax Marketing Industry Standard in 2011 which can penalize people or companies that send unwanted fax messages? Clearly, the first rule of sending any document to any fax machine would be to make sure the recipient is actually going to want it or requested it in the first place. That being said, you may want to follow a few other simple steps to guarantee that the document, the file, or the image you send to a fax machine will not only be received by your intended recipient but also be crystal clear.
With the introduction of Internet faxing, you can now send and receive faxes through your email. Yes, no longer will you have to worry about paying for a pricey fax machine just to send over a contract to a client or receive a signed agreement from a new business partner. All you need is a reliable computer and an even more reliable Internet connection.
To send online fax successfully, you need to first secure a dependable and reputable Internet fax service. You should take time to look at the features the service offers and not compromise on necessities, namely: fax previews, digitized signature, large file sharing, solid security, multiple email addresses to fax from, send storage, and 24/7 live support. When you choose an online fax service that offers all of the above and more, you can manage your business or transactions as cost-effectively and quickly as possible.
The next step is to make sure you use a cover sheet with every document, file, or image you need to send. The cover sheet not only helps your recipient to immediately get the fax, which is sometimes tricky in a company with a sizeable staff and only one fax machine, but it will also allow you to appear professional, which is critical particularly for freelance specialists.
Always take the time to preview your faxes before you send them to your recipients. It only takes a few minutes to spot errors in the contact list, mistakes in the actual message, or even realize incorrect attachments like the old version instead of the latest design of your business catalogue.
Finally, get a confirmation that your fax has gone through before you go about your usual day. The best online fax services will generally provide an easy confirmation check on the transmission of your fax. You can also call up the recipient and ask if they have received your faxed message. Doing both will prevent any delays on your part and allow any transaction you make to be efficient.