Recruitment agencies use sophisticated systems for keeping track of applicants and processing the vast numbers of CVs, references and cover letters they receive.
They use applicant tracking systems, or ATS, to streamline this process. Instead of staff reading each CV and cover letter, an ATS scans the information in the application and breaks it down into digestible parts. Contact details are extracted, as are references and work history.
The ATS then looks to see if keywords in the job description are included in the applicant’s CV and cover letter. If so, the applicant progresses to the next level in the decision-making process.
But if recruitment agencies use sophisticated, digital technology like ATS for application processing, why are many still relying on fax machines to send and receive documents? Why not bring everything into the digital realm? Here’s how.
Bringing faxes into the digital age is easier than you think. The internet has many ways of sidestepping the tyranny of the fixed phone line, including offering calls and video chat online. It also offers the opportunity to send a fax online.
With a provider like mBox, you get a virtual fax number that exists in the cloud. It’s just like a real fax number, except there is no physical line and therefore no line rental. When you want to send a fax, you attach the document to an email and input the recipient’s fax number followed by @efaxsend.com. When the email is sent, the recipient’s fax machine receives the document as it would a regular fax.
Not only is it faster than a fax machine, the mBox fax is as easy to use as an email, gives you free cloud storage for your documents, and lets you choose a fax number from a number of different locations. Toner costs? Paper costs? Phone line installation fees? There are none!
Nor are there anxious waits to see if the machine connects, or concerns you have left a sensitive document on the fax machine. Best of all, there is no new software to learn – if you can send an email, you can send an mBox fax.
While it’s true that we still need hard copies of documents, there is no reason why we need to use traditional fax machines to share them. Your computer can send and receive faxes with more ease and for a lot less cost.
Technically, you don’t even need a PC – you can download the mBox app and use your smartphone as a fax machine. This could be handy if you need to send a CV to head office and you are not at your PC. Because the documents are kept in the cloud, you can access them through your phone and send them from there. Don’t have a scanner and all you have is a hard copy of a document? Take a photo with your smartphone and fax it straight away.
The large quantities of documents that recruitment agencies are required to process and keep on file means they can gain a real advantage from cloud based storage and sending faxes online. It’s no longer necessary to put up with the cost and inconvenience of the old-fashioned fax machine.